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Administrative Assistant- Internal Affairs

Starting Monthly Salary: $3,428

Listing Expiration Date: 

January 20, 2026

Applicants must upload a resume and cover letter outlining their qualifications for this position with their application.

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Brief Job Description

  • Maintain personnel confidential files and other department records through filing, indexing, cross-referencing and purging. Process paperwork and correspondence, memorandums and reports. Edit drafts and provide clerical services to element and department members. Answer element telephone and serving as the unit receptionist and timekeeper.
  • Type memorandums and reports; may involve composing reports, letters, or memorandums as well as typing live statements and recorded statement transcriptions with a high degree of accuracy.
  • Maintain a high degree of confidentiality.
  • Provide staff assistance to the assigned element, which may include assisting users in the operation of personal computers and managing computerized tracking systems. Must be proficient with Microsoft Word, Excel and other Microsoft Office products.
  • Handle a variety of moderately complex clerical and administrative tasks as required by the element, which includes assisting in conducting surveys, compiling simple statistics, and collecting information for reports.
  • Respond to internal and external inquiries, surveys, and other requests for information.
  • Maintain reliable and predictable attendance. May be required to work flexible hours.
  • Perform related duties as required.

Requirements & Qualifications:

  • High school diploma or equivalent

  • Must reside within 30 statute miles of Kansas City, Missouri city limits during employment

  • To successfully perform the essential functions of this position, the incumbent must be knowledgeable in administration and maintenance of office automation programs, current office equipment and English grammar. 

  • The individual must possess strong organizational and communication skills. Independent judgment, initiative, and attention to detail are essential. 

Incumbent will be required to complete a job simulated typing exercise.

Incumbent will be required to complete a post offer, pre-employment testing per Department policy.

Physical, Cognitive, and Psychological Requirements:

  • Must meet department-established physical, cognitive, and psychological health standards

  • This position is primarily sedentary and the incumbent will be required to sit for long periods of time, lift up to 20 lbs., have frequent repetitive hand motion (typing and scanning), bending, kneeling and stooping when filing.