Administrative Assistant - South Patrol Division

Job Description Summary

• Maintain personnel confidential files and other department records through filing, indexing, cross-referencing and purging. Process paperwork and correspondence, memorandums and reports. Edit drafts and provide clerical services to element and department members.

• Provide staff assistance to the assigned element, which may include assisting users in the operation of personal computers and managing computerized tracking systems. May assist in preparation of department related banquets, ceremonies, and luncheons.

• Handle a variety of moderately complex clerical and administrative tasks as required by the element, which includes:  day-to-day administrative tasks, such as answering phones, tracking mail, ordering supplies, timekeeping duties (i.e. verify and calculate payroll forms for accuracy), scheduling the Community Room/Training Room, and forwarding/filing documents. Day-to-day administrative tasks may also include assisting with front desk duties.

• Must have strong written and oral communication skills; interpersonal skills; and a commitment to teamwork, flexibility, dependability, creativity and adaptability.

• Respond to internal and external inquiries, and other requests for information.

• Maintain reliable and predictable attendance. May be required to work flexible hours.

• Perform related duties as required. See full job description.